OFFICER, RIGHTS AND CONTRACTS
POSITION NUMBER: 00133977
POSITION STATUS: Continuous, Full-Time
DIVISION: Institutional, Legal and Human Resources Services
DEPARTMENT: Business Affairs and Legal Services
SALARY RANGE: 06 – $50,245 to $61,738
UNION CATEGORY: PIPSC
LOCATION: Montreal
SUMMARY OF DUTIES
Informs the staff responsible for distribution, other internal clients and external distributors on the rights acquired and granted for NFB productions and external productions distributed by the NFB. Processes and verifies the rights files for new productions by inputting data in the applicable databases (ECMS and TRM), including rights reservations, domestic and international agreements and acquired rights. Contributes to rights administration through verification activities, monitoring and creation of different reports, coordination and registration of our films distributed in the US with the US Copyright Registration Office, and coordination of music publishing activities with our collection agent (OLE). Provides rights management services by verifying, analyzing and negotiating copyright and other related rights for use of the NFB collection in new media or in traditional markets; and by verifying and authorizing requests for excerpts while taking account of NFB policies and the context of use. Contributes to the sound administration and continuous improvement of rights management services.
MAJOR RESPONSIBILITIES
- Informs and advises NFB employees nationally about wireline and wireless telephony, provides technical support and training on services and equipment, and drafts reference documents;
- Determines the availability of the relevant rights for every request made by staff responsible for distribution, other internal clients or external distributors;
- If a specific film is not yet in distribution, contacts the studio to determine the rights status and the approximate availability date;
- Verifies the rights for all international markets and all documents published by the NFB for sale, in our catalogues, pamphlets or thematic brochures or in our stores and Web sites;
- Communicates the available rights for new NFB productions or external productions newly acquired by the NFB;
- Communicates the withdrawal of films when rights are not renewed and revises the entries in the databases (ECMS) accordingly:
- Verifies, after receipt of the rights file and the VMA (Video Master Approval), the accuracy of the rights submitted against the NFB’s agreements with UDA, SARTEC and ACTRA, the film credits, etc.; verifies each archival material and music licence to validate the rights described on the acquired rights form provided by the studios;
- Verifies, during co-productions, the co-production agreement in our possession, as well as the distribution agreement with the co-producer stipulating the NFB’s distribution rights;
- Communicates with the producer and/or responsible administrator when problems occur in acquired rights and asks that corrections be made or that additional rights be negotiated;
- Analyses and interprets the granted rights; codifies the agreements, cancels the reservation in the electronic database when it is no longer needed and follows any other established procedure to inform the internal clients;
- Opens the respective correspondence and agreement files;
- Sees to the digitization of co-production and distribution agreements and music publishing agreements;
- Refers the file to the Assistant Director (or the person designated by the Assistant Director) or recommends the appropriate actions when the file status does not permit an authorization for distribution in accordance with the applicable criteria;
- Verifies the titles of material orders from our distributors and resellers and all pre-screening material orders to ensure the availability of rights in accordance with the requested markets and territories;
- Monitors the cyclical reports produced by the electronic copyright management databases (ECMS), including the expired rights report, reservations and quarterly report on new agreements, by checking the report content and the consistency between the information provided and the contracts received;
- Verifies the rights required for all film titles to be offered for screening as part of different projects and for sale (including in the stores and Web sites);
- Finds original licences with the help of our archives section when the documents cannot be found in the Rights Section;
- Submits to Sales and Market Development the list of titles to be registered (US copyright), orders a copy of each selected film from the Coordinator, Distribution and Audience Development; checks with Customer Services the date of first publication or broadcast; checks the accuracy of the information provided against the written documents;
- Completes the appropriate US Copyright Registration Office forms; prepares the cover letter for remittance of the forms and a copy and a description of each film; ensures that our open account with the US Copyright Registration Office covers the registration fee for each item sent; monitors the statements provided periodically by the US Copyright Registration Office and requests additional funds from Distribution when needed;
- Verifies the content of the original music composition agreements negotiated by the studios to check our percentage of royalties to be collected and the validity of the information to be provided; completes the registration form and forwards it to our agent with a copy of the composer’s contract and the musical content sheet; ensures that all the documents comply with the requests from the agent, SOCAN and SODRAC;
- Communicates with our distributors/broadcasters as needed to obtain the precise information requested by our agent or by SOCAN and SODRAC, such as the broadcaster’s name, broadcast date, time, etc.;
- Provides the NFB film sales report to our collection agent (OLÉ) for the collection of music royalties;
- Prepares, on request, special reports on our films’ commercial activity; manages and adapts ECMS input to meet our reporting needs, such as SOCAN, verification of rights for excerpts, verification of music publishing rights, etc.;
- On request, prepares special reports, for example, in support of negotiations with UDA or ACTRA.
- Clears rights for Distribution and Audience Development, French Program and English Program in connection with the acquisition or renewal of rights in traditional markets or new media in accordance with the established priorities; interprets the granted rights according to the terms of the original agreement, identifies the rights needed for future use or renewal and estimates the cost of purchase of additional rights;
- Communicates with right holders by fax, telephone or e-mail and negotiates a cost estimate;
- Confirms the negotiated amount after consultation with the administrator and the officer concerned; negotiates an official agreement and requests that an invoice be sent; upon receipt of the invoice, prepares the payment request and sees to the return of the relevant documents;
- Inputs the rights thus acquired or renewed in the applicable databases (ECMS, TRM);
- Verifies and analyzes requests for excerpts from the stockshot library or other sources; informs our clients on the policies for use of excerpts and authorizes requests for films that have no problems concerning excerpts;
- On request, retrieves files from the archives to identify right holders for provision to the client;
- Advises producers, administrators and distribution officers during the negotiation of rights (stockshots, commercial music, specific clauses) and where needed, advises the parties on new markets (CineRoute, Internet, etc.); trains the studio staff on rights files for new productions;
- Inputs data in the electronic databases (ECMS and TRM);
- Determines the needs for the development and creation of reports for the electronic database (ECMS), analyses the problems and needs that the entries must satisfy, makes recommendations to the administrator and implements the decisions made (change of market groups, creation of new markets or new types of contracts, creation and management of automatic inputs for certain types of contracts, adaptation of previous inputs in response to new needs, etc.);
- Performs tests during the development of computer applications (ECMS) and reports that will be used by different system users;
- Allocates work, reviews and coaches the Clerk, Rights and Contracts on aspects related to the ECMS;
- Acts as super-user and trains the designated staff on the application of certain ECMS reports.
REQUIRED QUALIFICATIONS
- College degree in legal or administrative technique;
- A minimum of five years in a comparable position in a legal department;
- Knowledge of conventions with UDA, SARTEC, ACTRA.
- Very good knowledge of Microsoft Office suite applications;
- Knowledge of both official languages required.
PERSONAL QUALITIES
- Ability to effectively and persuasively convey requests;
- Organizational skills, initiative, autonomy, strong focus on customer service and collaboration;
- Written and oral communication skills;
- Good ability to manage multiple mandates simultaneously with an organized, structured and rigorous work approach.
Interested candidates with the above qualifications are invited to apply in writing, including a copy of their résumé to rh-hr@nfb.ca, BY MAY 13, 2019, citing competition number: SN-00133977.
The NFB is committed to building a skilled, diverse workforce that’s reflective of Canadian society. It promotes initiatives such as employment equity and encourages candidates to voluntarily indicate in their cover letter if they are a woman, a member of a First Nations group, Inuk, Métis, a person with a disability, or a member of a visible-minority group.
The NFB is also committed to developing inclusive, barrier-free selection processes and work environments. Feel free to advise us of any accommodation needs.
Please note that only applicants selected for an interview will be contacted.
Talent Acquisition Advisor
Communications, Web and Social Media Officer
Short Order Cook
Shop Clerk
Personal Assistant
Psychosocial Support Worker
Associate Director of Education
Job Posting
Title: Associate Director of Education
Start Date: June 2019
Term: Full-Time
Accountable to: Director of LETE
___________________________________________________________________________
Summary of Function:
Working with the Director of LETE, the Associate Director of Education is responsible for the general supervision and management of the K-8 school, secondary and adult education. This includes counseling, registration, administration; and liaison with provincial schools serving Mi’gmaq learners.
Job Duties:
For a full Job Description please contact the LMG HR Department
Requirements:
OR
Submit Confidential Applications, Resumes and References to:
LMG Human Resources
17 Riverside West,
Listuguj (Quebec) G0C 2R0
LMGHR@listuguj.ca
DEADLINE FOR APPLICATION IS CLOSE OF BUSINESS
FRIDAY, JUNE 14, 2019
Officer, Rights & Contracts
Child Care and Early Childhood Centers Compliance Agent
Client Relations Clerk
Job Posting
Title: Client Relation Clerk
Start Date: May 2019
Term: Fulltime/ Permanent
Accountable to: Director of Capital and Infrastructure
_______________________________________________________
Summary of Function:
Under the direction of the Capital and Infrastructure Directorate, the Client Relation Clerk will be responsible for meeting the needs of the organizational needs of flood victims.
Job Duties:
Requirements:
Submit Confidential Applications, Resumes and References to:
LMG Human Resources
17 Riverside West,
Listuguj (Quebec) G0C 2R0
LMGHR@listuguj.ca
DEADLINE FOR APPLICATION IS CLOSE OF BUSINESS
FRIDAY, MAY 10, 2019