On-Call Receptionist

Title:                                       Receptionist

Start Date:                            November 2022

Term:                                     On Call

Accountable to:                  Director of Administration

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Summary of Function:

The Front Desk Receptionist is responsible for a wide variety of clerical office duties in support of the LMG Administration building staff. The Receptionist creates a welcoming environment by greeting guests, answering phone calls and emails, directing visitors, in-person inquiries, communicating office activities and taking messages for employees.

Job Duties:

• Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
• Take and record telephone, e-mail, or written message for staff members.
• Type forms, letters, reports, and memos as necessary.
• Organize, maintain, and coordinate office records and files in their proper locations.
• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
• Provide information to staff and/or clients about special activities.
• Ensure that the appropriate evacuation procedures are carried out in the event of an emergency.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain the reception in a tidy and presentable manner.
• Replenish building and office supplies.
• May perform other clerical duties as required.
• For a complete job description please contact: lmghr@listuguj.ca

Requirements:

• High school diploma or GED, or an acceptable combination of education and experience.
• Three (3) years of direct work experience in a receptionist capacity.
• Ability to apply understanding to carry out instructions in written, verbal, or diagram form.
• Excellent analytical and problem-solving skills.
• Superior telephone manners and strong interpersonal skills.
• Strong written and verbal skills

Submit Confidential Applications, Resumes and References to:

LMG Human Resources

17 Riverside West,

Listuguj (Quebec)  G0C 2R0

LMGHR@listuguj.ca