Junior Executive Assistant

Title:                           Junior Executive Assistant

Start Date:                December 2024

Term:                         One-year Fixed-term

Accountable to:      Listuguj Executive Office Directorate

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Summary of Function:

The Junior Executive Assistant is responsible for providing essential administrative support to the Executive Office team. The Junior Executive Assistant will play a critical role in ensuring the smooth functioning of the Executive Office by efficiently managing administrative tasks, handling communications, and coordinating executive-level activities. The ideal candidate will possess exceptional communication and organizational skills, exhibit a high level of professionalism, and be capable of handling confidential information with utmost discretion.

Job Duties:

• Coordinate and schedule meetings, appointments, and travel arrangements for the Executive Team, ensuring optimal time management and logistical efficiency.
• Screen and prioritize phone calls, emails, and other forms of communication directed to the Executive Team. Handle routine matters independently and escalate critical issues when necessary.
• Draft and edit a variety of documents, including reports, memos, presentations, and correspondence on behalf of the Executive Team, ensuring accuracy and adherence to organization standards.
• Gather and analyze data to support decision making and provide necessary information to the Executive Team in a concise and actionable format.
• Organize, prepare agendas, and coordinate logistics for internal and external meetings attended by the Executive Team. Record meeting minutes and follow up on action items.
• Assist in coordinating and managing special projects and initiatives led by the Executive Team. Collaborate with cross-functional teams to ensure timely completion of projects.
• Maintain strict confidentiality of sensitive information and handle it with the heist level of discretion and integrity.
• Assist in preparing expense reports, tracking budgets, and processing invoices related to executive activities.
• Act as a liaison between the Executive Team and various internal departments, clients, and external partners, fostering positive relationships and effective communication.

Requirements:

• Bachelor’s degree or equivalent is preferred.
• Proven experience as an administrative assistant
• Exceptional organizational skills with the ability to multitask and prioritize competing demands effectively.
• Excellent communication and interpersonal skills, with a professional demeanor.
• Proficient in using office productivity software, such as Microsoft Office Suite or Google Workspace.
• Strong attention to detail and accuracy in document preparation.
• Ability to work independently and make decisions based on broad instructions and objectives.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Previous experience in a similar industry or sector is a plus.

Submit Confidential Applications, Resumes and References to:

LMG Human Resources

17 Riverside West,

Listuguj (Quebec) G0C 2R0

LMGJOBS@listuguj.ca

DEADLINE FOR APPLICATION IS CLOSE OF BUSINESS

Wednesday December 4, 2024